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Governance Charter

The purpose of the Governance Charter is to provide the Board of Trustees with guidance in the discharge of their duty to oversee the affairs of the Trust. 

foreward from the chair of the trust board

The Consortium Trust was established in 2016 as a result of the ever changing educational landscape in structure, policy and educational delivery.  Through these opportunities and our vision, aims and principles, Consortium Trust provides its schools with the framework to develop within a supportive structure and framework.

The Trustees of Consortium are in no doubt that the education sector faces more challenges in future years; at the very least, a far greater expectation of outcomes for our pupils with limited resources.  The need for creativity, collaboration and school to school support has never been greater, and School Leaders are seeking out strong structures to ensure that that their schools remain viable, feasible and relevant to their local communities.  They are looking for local solutions that allow them to retain their school identity; their parent voice; their community engagement – all the things that make their school special. 

Consortium provides that environment, whilst offering a broad curriculum, collaborative working and the opportunity for every child and adult involved in their schools to meet their full potential.

I strongly believe that Consortium, its Members, Trustees, Directorates and Schools provide a unique offering within Norfolk and Suffolk.  Through this, children will flourish and achieve and the schools in the Consortium family will thrive and continue for our future generations.

Dawn Carman-Jones
Chair of Trustees

business transparency statement

The Trustees and Staff of Consortium are committed to an open and transparent business model of decision making and information disclosure. To achieve this, the Trust complies fully with the Academies Financial Handbook and is a not for profit organisation.

FUNDING
The Trust receives public monies from the Government and Department for Education (DfE) and Education Skills Funding Agency (ESFA) via a national and/or County determined formula for mainstream academies using pupil-led factors such as basic entitlement, deprivation, prior attainment, mobility and English as an Additional Language (EAL), combined with factors based on the institution, such as a lump sum for premises costs, split site funding or a sparsity factor for small rural academies. 

The ESFA uses the local funding model to calculate allocations for academies and free schools.  This revenue funding, apportioned from the Pupil Census, is ring fenced for the sole benefit and management of the schools within the Trust.

Additional government and DfE funding which is apportioned from the pupil census is ring fenced for the sole benefit and management of the school that the income has been derived from.  This funding includes but is not restricted to:

  • Early years and nursery funding,

  • Special educational needs,

  • High tariff needs,

  • Looked after children,

  • Service personnel children,

  • Pupil premium children

  • Universal infant free school meals

  • PE and Sports Funding

  • Healthy pupils grants

The Trust may seek additional funding from other education services, departments and agencies as they become available.  This income is used to support the Trust in maintaining, developing and extending buildings, materials and resources (physical, technological, human and fixed), in order to support and expand the Trust’s primary objectives as laid out in the Articles of Association.

DECISION MAKING
The Trust’s governance, leadership structure, policies, decision making, operations and actions are observable by employees, stakeholders and the general public.  Non confidential minutes are available on request and minutes of the Annual General Meeting are published on the website.

NOT FOR PROFIT
The Trust does not exist for making any profit from its existence, or for the gain of individuals employed by or associated with the Trust i.e. our staff, Trustees, Members or Locality Committees.

All employees and those in Governance positions complete and file comprehensive pecuniary and other interest declarations and declarations are made at the beginning of all meetings in respect to any pertinent interest relating to items on the agenda.  The Trust's Conflict of Interest Policy determines how this recorded and dealt within the Trust.


The Trustees are clear in that no Trustee, Member or Locality Committee Member will benefit financially from their association with Consortium Trust.
 

The Trustees believe that by having a clearly articulated and implemented policy of no related party transactions enables them to be secure in ensuring that there is no influence in decision making; either perceived or actual. The Governance Allowances/Expenses policy determines how legitimate claims for expenses resulting from Trust business can be reimbursed.

ACQUISITION OF EXTERNAL FUNDING
The Trust may seek additional funding from the acquisition of grants and donations from external private and public organisations, companies and state franchised national lottery grants.  Any secured funding will be reported appropriately and used only for the purposes of the grant application criteria.  All additional external funding will be sought and used in line with the Trust’s Articles of Association and will not be for the profit of any individual, staff member or person associated in a governance role.

GENERATION OF INTERNAL INCOME
The Trust, as part of its service level agreement with schools, the school to school support and educational delivery opportunities and non teaching support provision, offers a number of services to Trust schools which operate on a ‘not for profit’ basis.

The Trust offers these services to schools who are not currently within the Trust.  These may show differential pricing levels to accommodate for additional administration costs involved in servicing non Trust schools.

FIXED ASSETS
The Trust does not own any fixed assets. The Trust Central Office and schools are on lease arrangements and are not directly owned by the Trust.  The Trust has no right of disposal or sale of any leased assets including buildings or land.

STAFF
Staff are appointed to the Trust and our schools after a careful review based on establishment need and following a robust recruitment process. The salaries of the Trust’s Principal, Executive Leadership Team, Academy Heads, Senior Teachers, Teachers and Support staff are tightly benchmarked against national and regional pay scales and take into consideration the School Teachers Review Board and Unions.

SCHOOL COMMUNITY INCOME
Most academy schools will have their own fund raising community through a Parent Teacher and Friends Association or similar voluntary group.  These organisations are independent of the school with a constitution to raise funds for the purpose and benefit of the school and it’s pupils.  These funds are not held within school funds or bank balances and it is the responsibility of the PTA to adhere to Charity Commission regulation and any other regulation in force in its own right.

FINANCIAL TRANSPARENCY
The Trust’s accounts are compliant with the Academies Financial Handbook and are independently audited by Chartered Accountants who are appointed by the Trust Board.  Accounts are filed and published in line with current regulation and copies are available on the Trust website.

principles of public purse

The Trust holds its responsibility of public purse to the highest moral standards and in accordance with the 7 (Nolan) Principles of Public Life:-

Selflessness – Holders of public office should act solely in terms of the public interest. They should not do so in order to gain financial or other benefits for themselves, their family or their friends.

Integrity – Holders of public office should not place themselves under any financial or other obligation to outside individuals or organisations that might seek to influence them in the performance of their official duties.

Objectivity – In carrying out public business, including making public appointments, awarding contracts, or recommending individuals for rewards and benefits, holders of public office should make choices on merit.

Accountability – Holders of public office are accountable for their decisions and actions to the public and must submit themselves to whatever scrutiny is appropriate to their office.

Openness – Holders of public office should be as open as possible about all the decisions and actions they take. They should give reasons for their decisions and restrict information only when the wider public interest clearly demands.

Honesty – Holders of public office have a duty to declare any private interests relating to their public duties and to take steps to resolve any conflicts arising in a way that protects the public interest.

Leadership – Holders of public office should promote and support these principles by leadership and example.

related party interests

RELATED PARTY INTERESTS
The Trustees have determined that there will be no related party transactions approved and therefore there is clarity that no Trustee, Member or Locality Committee member, (except those in ex officio roles or elected through their staff position), will benefit financially from their association with the Trust.

The Trust has no controlling entity or reporting entity, nor any related party transactions or arrangements. Any related party or business transactions relating to staff are disclosed on a Personal, Business & Pecuniary Interest Declaration annually and at the beginning of a meeting where Agenda items may relate to a third party transaction.

The Trustees have determined that Trustees, Members and Locality Committee members are appointed through the stated nomination process to determine that there is clear accountability, transparency and independence at all tiers of governance, including relationships to Staff.

BUSINESS INTERESTS
In line with the Trust’s Scheme of Delegation, any pecuniary interest in connection with the engagement of any services of a contractor should be declared before any tender process commences. Contractors are engaged only following a full tender process, ensuring that free and fair competition is upheld.

FAMILY INTERESTS
The Board determines that there is clear accountability and independence across the Trust.  All relations to, or connections with a Trustee, Member, Locality Committee member or member of Staff must be declared as a Personal Interest, to ensure clear transparency on all decisions made.

Team Around A School

The Trust is committed to supporting Schools and acknowledges that, through changes to staff, cohorts, educational expectations, financial environments, and other internal and external influences, schools will require additional and differing levels of intervention and access to resources from within the Trust’s Central Team.

The Team Around the School (TAS) has a specific remit, based on the circumstances of the School at that particular time.

At our primary schools, the Director of Primary Education will convene the appropriate team to support the school, Chair the TAS, and will submit an action plan detailing the issues that need to be addressed, actions to address the issues and the timescale and resource allocation.

The TAS will be a time limited intervention process; the time allocated will be wholly dependent on the issues to be addressed.  The Terms of Reference for TAS will be specific to the School.

locality committee intervention board

In exceptional circumstances the Trust Board may determine the removal of a Locality Committee by majority resolution. The Chair of Trustees will convene a Locality Committee Intervention Board (LIB) comprising of a Chair (from the Board of Trustees or Members), and members of the Directorates.  There will be no fewer than three (3) and no more than five (5) members on an Intervention Board.

The Intervention Board will have a specific remit, based on the circumstances leading to the removal of the Locality Committee.  The Intervention Board will be tasked with the formation of a new and robust Locality Committee within one term of convening.

The Intervention Board will submit an action plan to the Board of Trustees detailing the issues that need to be addressed, actions to address the issues, and timescale and resource allocation.

The Intervention Board will cease to be responsible for the School on establishment of a Locality Committee, although may retain supportive roles for up to a further term if required.

The Terms of Reference for an Intervention Board will be specific to the School.

members terms of reference

The Members of the Trust have a different role to that of the Trustees.  They are the signatories to the Memorandum of Association and have agreed the Trust’s first Articles of Association. 

The Articles of Association outlines the governance structure and how the Trust will operate.  The Articles of Association also describe how Members are recruited and replaced and how many of the Trustees the Members can appoint to the Trust Board. 

The Members appoint Trustees to ensure that the Trust’s Charitable Objectives are carried out and so must be able to remove Trustees if they fail to fulfil this responsibility. The Trust Board submits an annual report on the performance of the Trust to the Members. Members are also responsible for approving any amendments made to the Trust’s Articles of Association.

Members are permitted to be appointed as Trustees, but, in order to maintain a degree of separation and transparency of decision making between Members and Trustees, and in line with DfE expectations, not all Members are Trustees.  Members are not permitted to be employees of the Trust.

The Consortium Trust can appoint a maximum of 5 Members.  The minimum required by the Articles of Association is 3 (three).  An employee of the Trust cannot be a Member.

  • 1 x Chair of Members
Appointment and removal of Members

The Members may agree by passing a special resolution to appoint additional Members as they think fit.

In order to nominate Members to the Board as an additional Member or to fill a vacancy, an existing Member must provide a completed nomination form to the Clerk.  This nomination forms the basis of the Member election process.  It is usual that a nominee will be invited by the Chair to meet the Members, the Chair of Trustees and the CEO/Principal; and for an interview to take place to ensure that the ethos of the Trust is fully understood and will be upheld by the nominee.  The Members may agree by passing a special resolution to remove any Member. 

The Member whose proposed removal is the subject of the resolution is not entitled to vote on that resolution. Any Member may resign provided that after such a resignation the number of Members is not less than three (3).

Meetings of Members

The Trust must hold an Annual General Meeting (AGM) each Trust financial year and no more than 15 months must elapse between AGMs. 

The quorum of a general meeting is two (2) Members.  A Trustee may attend and speak at a general meeting or AGM.  A Chair of a general meeting is elected by ordinary resolution of the Members present.

The Consortium Trust has the following Charitable Objectives

The Trust’s objective is, broadly speaking, the advancement of education in the UK by the provision of schools or other educational institutions.  Specifically the Articles state the objects as:


“to advance for the public benefit, education in the UK, in particular but without prejudice to the generality of the foregoing, by establishing, maintaining, carrying on, managing and developing schools, offering a broad and balanced curriculum or educational institutions which are principally concerned with providing full-time or part time education for children of compulsory school age who, by reason of illness, exclusion from School or otherwise, may not for any period receive suitable education unless alternative provision is made for them or 16-19 Academies offering a curriculum appropriate to the needs of its students or schools specially organised to make special educational provision for pupils with Special Educational Needs.”
 

articles of association

The Articles give the following powers to the Members:

  • Appoint additional Members by Special Resolution (Art. 15 A)

  • Remove Members by Special Resolution (Art. 16)

  • Appoint up to 12 Trustees by Ordinary Resolution (Art. 50)

  • Remove Trustees by Ordinary Resolution (Art. 66)

Company Law gives the Members the power to change the company's Name, Objects and Articles by Special Resolution.

The Articles give the Academy Trust Company the power to establish subsidiary companies (Art. 5r). The Articles give the Trustees the power to:

  • Appoint Co-opted Trustees (Art. 58)

  • Appoint Locality Committees and other committees (Art. 100)

  • Appoint the CEO and Principals (Art. 107)

All the powers of the Academy Trust shall be exercised by the Trustees, but the Trustees may delegate powers and functions to the CEO and Principals (Art. 105-107).

trustee general guidance

The Trust Board are the Charity Trustees (within the Terms of Section 177(1) of the Charities Act 2011) and are responsible for the general control and management of the administration of the Trust, in accordance with the provisions set out in the Memorandum and Articles of Association.

The Trust Board is the accountable body for the performance of ALL Schools within the Consortium Trust, and as such must:

  • Ensure clarity of vision, ethos and strategic direction;

  • Hold the Directorate to account for the educational performance of the Schools and their pupils;

  • Oversee the financial performance of the Consortium Trust and make sure that monies are well spent;

Trustees are also referred to as Directors, as they are, under Company Law, the Company Directors of the Trust.  The Trust Board is permitted to exercise all the powers of the Consortium Trust and will delegate to the CEO/Principal the responsibility for the day to day operation of the Trust. 

The Trustees can determine whether to delegate any governance functions, and retain the right to remove that delegation if deemed appropriate to do so.  The Trust Board has the right to review and adapt its governance structure at any time, which includes removing or changing delegation.

Trustees are not permitted to be employees of The Consortium Trust.  

The Consortium Trust has opportunity for up to 12 Trustees.  The minimum number is three (3).  The term of office for a Trustee is four (4) years.  This time limit does not apply to Trustees who are appointed ex officio.

Appointment and Removal of Trustees
  • The Members may appoint up to 12 Trustees by Ordinary Resolution.

  • A person can be appointed a co-opted Trustee by Trustees who have not themselves been co-opted.

  • A Trustee can resign by giving notice to the Trust, so long as the number of Trustees remains at least three (3).

  • A Trustee can be removed by the person or persons who appointed or elected him/her.

  • A Trustee can be removed by Ordinary Resolution of the Members.

In order to nominate Trustees to the Board, an existing Member or Trustee must provide a completed nomination form to the Clerk.  This nomination forms the basis of the Trustee election process. 

It is usual that a nominee will be invited by the Chair to meet the Chair of the Members Board, other Trustees and the CEO/Principal; and for an interview to take place to ensure that the ethos of the Trust is fully understood and will be upheld by the nominee and that the role of a Trustee is clearly defined.  The process and nomination form are detailed in the Governance Charter, Section 6.

Proceedings of the Trust Board

The Trustees shall appoint, and may remove, a Clerk, who shall not be a Trustee, CEO or Principal.  Each School year the Trustees shall appoint a Chair and Vice Chair, neither of whom can be an employee of the Trust.  The Chairman and Vice Chairman may resign by giving written notice to the Clerk. The Trust must have at least two (2) parent Trustees unless the Trust has established Locality Committees that provide for at least two (2) Parent Locality Committee Members. The Consortium Trust has made such provision.

The Trustees may delegate any of their powers or functions to any committee, Locality Committee, Trustee, CEO or other holder of Directorship.  Any such delegation will be in writing and subject to any conditions the Trustees may impose and may be revoked or altered. The Trustees shall hold at least three (6) meetings in every Academic year.  Any three (3) Trustees may requisition a meeting of Trustees by giving written notice to the Clerk.  Quorum at a meeting shall be three (3) or, if greater, one-third of the total number of Trustees.

A Local Authority Associated Person cannot be appointed as a Trustee if that would mean that 20% or more of the total number of Trustees were Local Authority Associated Persons.

The Trustees may appoint Locality Committees and any other Committees.  These other committees may include members who are not Trustees, provided that Trustees form a majority of the membership and no vote is taken unless a majority of those present are Trustees.  The membership and terms of reference of the committees shall be determined by the Trustees and reviewed each year. The Trustees may delegate any of their powers or functions to any committee, Locality Committees, Trustee, CEO or other holder of executive office.  Any such delegation will be in writing and subject to any conditions the Trustees may impose and may be revoked or altered.

The Trustees shall hold at least three (6) meetings in every School year.  Any three (3) Trustees may requisition a meeting of Trustees by giving written notice to the Clerk.  Quorum at a meeting shall be three (3) or, if greater, one-third of the total number of Trustees. Local Authority Associated Persons shall never be able to exercise more than 19.9% of the votes at a meeting of Members. 

The Biographies of the Trust Board of the Consortium Trust can be found on the Consortium website (www.consortiumacademy.co.uk)

trust board - terms of reference

Core Values:

The Board of the Consortium Trust will, at all times:

  • Observe the highest standards of impartiality, integrity and objectivity in relation to the governance of the Consortium Trust;

  • Be accountable to its stakeholders and regulatory bodies for its activities;

  • Engage in a challenging and supportive professional relationship with the Directorate.

Expectations of the Consortium Trust Board:

All Trustees are required to:

  • Follow the Seven Principles of Public Life set out by the Committee on Standards in Public Life (referred to as The Nolan Principles).
  • Comply with:
    • The Articles of Association

    • These Terms of Reference

    • The Scheme of Delegation

    • The Conflicts of Interest Policy (www.consortiumacademy.co.uk)

    • The Governance Code of Conduct (www.consortiumacademy.co.uk)

  • Ensure they understand their duties, rights and responsibilities, and that they are familiar with the function and role of the Consortium Trust.
  • Not misuse information gained in the course of their Trusteeship for personal gain, nor seek to use the opportunity of service to promote their private interests, or seek those of connected persons, firms, businesses or other organisations.
  • Participate actively in the induction process and any relevant training.
  • Participate actively in fulfilling the roles and responsibilities as determined by the Scheme of Delegation and the Terms of Reference of the Trust Board and committees.
     
Powers, Functions and Responsibilities of Trustees:

The Trustees are responsible for the governance and supervision of the Consortium Trust and its committees, including the Locality Committees. The Trustees have a number of duties and responsibilities relating to the governance of the Consortium Trust and its finances.In summary, Trustees are responsible for:

  • Establishing the vision, and values of the Consortium Trust.
  • Carrying on the Consortium Trust in accordance with the objects of the Consortium Trust as set out in the Articles of Association and safeguarding the assets of the Consortium Trust.
  • Designing the strategy and structure for the operation of the Consortium Trust.
  • The delegation of the running of the Schools and the direction of the education, pastoral care, financial and other policies of the Consortium Trust to the Directorate Team.
  • Ensuring sound management and administration of the Consortium Trust by the Directorate and ensuring that it is equipped with the relevant skills and guidance.
  • Financial controls and the financial management of the Consortium Trust in accordance with the provisions of the Academies Financial Handbook, which sets in detail provisions for the financial management of the Consortium Trust.
  • Setting standards of conduct and values, monitoring performance and the achievement of objectives, and ensuring that plans for improvement are acted upon.
  • Risk management – identifying, quantifying and devising systems to minimise the major risks affecting the Consortium Trust.
  • Ensuring the Consortium Trust and its constituent Schools are conducted in compliance with the general law.
     
Accountability of Trustees

The Trustees are accountable to:

  • The beneficiaries of the Consortium Trust, (pupils at its Schools, their parents and the local community), for the quality of education and pastoral care at the Schools, for matters of health and safety and for safeguarding and promoting the welfare of the pupils.
  • The DfE, the Education Skills Funding Agency and specifically the Secretary of State under the terms of the Funding Agreement.
  • The Secretary of State for operating the Consortium Trust for the public benefit, for the prudent management of the Consortium Trust and its financial efficiency and for compliance with legislation including that relating to Charities.
  • The employees of the Consortium Trust for their working environment and for compliance with the contract of employment and employment law requirements and matters of health and safety.
  • Other regulatory authorities for compliance with regulated responsibilities to which the Consortium Trust and its Schools are subject.
     
Conducting Trust Business

Trustees are required to:

  • Act together and in person and not delegate responsibility of the Consortium Trust to others.
  • Act strictly in accordance with the Articles of Association.
  • Act in the Consortium Trust’s interests only and without regard to their own private interests.
  • Manage the Consortium Trust’s affairs prudently.
  • Not take personal benefit from the Consortium Trust, unless expressly authorised by the Articles of Association or the Charity Commission.
  • Take proper professional advice on matters on which they are not competent.

The Trustees should hold the Directorate to account.  They should offer support, constructive advice, be a sounding board for ideas, a second opinion on proposals and help where needed, but also offer challenge, ask questions, seek information and improve proposals, where appropriate, and act in the best interests of the Consortium Trust.

The Trustees shall have regard to the Ofsted framework for inspecting Schools. The Trustees shall have regard to the Academies Financial Handbook which shall be circulated to all Trustees. Further information relating to the roles and responsibilities of Trustees can be found in DfE documentation and Charity Commission advice and guidance.

Chair of the Trust Board

The Board will elect an individual from appointed Trustees to act as Chair.  A change of Chair will require a notification to be made to the DfE, including a DBS disclosure form to be submitted by the DfE. The main role of the Chair is to chair meetings of the Trust Board, provide leadership to the Trustees and acting as the main point of contact between the Trustees and the CEO and Directorate.

Apart from special responsibilities or powers given to the Chair in the Articles of Association, (the right to chair meetings of the Trust Board and to have a second or casting vote in a situation of equality of votes at a meeting of the Trust Board), the Chair has no special powers or rights over any other Trustee.  Any specific functions must be expressly delegated to the Chair by the Board.

Meetings of the Trust Board

Trustees of The Consortium Trust commit to meeting at least three (6) times per academic year.  Meetings will be convened and conducted as detailed in the Articles.  In determining the agenda for Board meetings and committee meetings, the Trustees will consider their requirements to:

  • Ensure good financial management and effective internal controls.
  • Comply with the funding agreement and the current version of the Academies Financial Handbook (or successor documents).
  • Receive and consider information on financial performance at least three (3) times per academic year.
  • Take appropriate action to ensure ongoing viability against agreed budgets.

In consultation with the Clerk, the Chair of the Consortium Trust will prepare an annual plan for the meetings of the Trustees.

Delegation of Powers of the Trust Board

Trusteeship and directorship are personal offices of trust and responsibility which cannot be transferred to another individual.  In order to ensure proper management of the Consortium Trust and its Schools, the Trustees are enabled to delegate specific tasks to assist them in carrying out their duties and obligations.

The Consortium Trust Board has decided which decisions it will take for itself, what will be delegated to committees, working groups or individual Trustees (the Chair), and what will be delegated to the Directorate.  The Trustees will also decide when, and from whom they will take professional advice.  In deciding on delegation, the Trustees will consider:

  • Non-executive powers must be exercised by the Trustees personally and cannot be delegated.

  • Except where it is impractical to do so, executive powers should be delegated to the CEO/Principal and the Directorate Team who may authorise further delegation.

  • Every act of delegation is only a delegation of power and does not relieve Trustees of their responsibility.

Trustees must not delegate any of their powers, listed as ‘Reserved Matters’:
Delegation can be made to:

  • Board Committees: Finance & Resources and Standards & Excellence

  • The Teaching, Learning and Assessment Panel;

  • The Locality Committees;

  • An individual Trustee;

  • The Directorates (who may delegate to further individuals);

Stakeholder Voices

The Consortium Trust’s Trustees are committed to consider the voices of various stakeholders and to put in place arrangements to receive feedback and to respond appropriately.  This will include pupils, parents and staff.  Trust Schools are expected to be involved in considering the voices of these and other stakeholders including the local community.

Risk Management

The Charities Statements of Recommended Practice (SORP) sets out requirements for reporting risks to a charity.  The Statements of Recommended Practice on Financial Reporting for Charities, state that the Trustees’ annual report must include “a description of the principal risks and uncertainties facing the charity and its subsidiary undertakings, as identified by the charity trustees, together with a summary of their plans and strategies for managing those risks.”

The Trustees’ report must include a description of the principle risks and uncertainties faced by the Consortium Trust and any subsequent undertakings as identified by the Trustees.  The report must also include a summary of the plans and strategies for managing these risks.  Trustees must be specific in identifying and addressing each risk and not use general statements regarding risk management.

This must include:

  • Operational Risks - employment issues, health and safety, fraud, service quality and development.

  • Financial Risks – accuracy of financial information, cash flow, reserves, over reliance on funding sources.

  • External Risks – changes in government policy, economic factors, demographic changes, adverse publicity.

  • Regulatory Risks – compliance with legislation, changes in policy, changes in regulator.

Trustees must therefore include:

  • Decision making processes to respond to risks identified, including where appropriate seeking advice from professional advisors.

  • Appropriate statements regarding the management of risks in their annual report.
     

conflicts of interest

Trustees have a statutory duty (through the Companies Act 2006) to:

  • Declare the nature and extent of an interest, which conflicts (or could conflict) with any matter relating to the Trust.

  • Avoid any conflict of interest between that interest and the interests of the Consortium Trust.

  • Comply with the Trust’s Business Transparency Statement.

  • Comply with the Trust’s No Related Party Transactions protocol.

Charity law and guidance issued by the Charity Commission places obligations on the Trustees to manage any conflict between a Trustee’s duty to the Consortium Trust and their own personal interests, or for a Trustee to be influenced by conflicting duties to the Consortium Trust and a third party.

Further obligations are set out in the Conflicts of Interest Policy which Trustees are obliged to comply with.

recruitment of trustees

It is essential that the Board of Trustees for The Consortium Trust have a mix of skills and experience.  Trustees must therefore be able to identify potential new Trustees in order to plan for succession, which incorporates continuity of experience and expertise with new ideas and energy. The Board is responsible for ensuring that:

  • Skills of a new or potential Trustee fit with t=The Consortium Trust’s requirements in the short, medium and long term.

  • Each Trustee (new and existing) is not disqualified from acting as a Trustee by any provision of the Trust’s Articles of Association, including the requirement that they are not disqualified as a company director or charity trustee.

  • There is a robust system in place which ensures that all relevant checks, including an enhanced DBS check (countersigned by the Secretary of State in the case of a new Chair) is in place and checks are completed before, or as soon as practical after a Trustee takes up position.

  • New Trustees understand their responsibilities and consent to act as a Trustee.

New Trustees will be properly inducted to ensure that they have the understanding regarding the nature and extent of their roles and responsibilities.  It is the duty of the new Trustee to ensure they are familiar with the Objects of the Consortium Trust; its history and ethos and the nature and extent of its activities; and the content of the Consortium Trust’s Articles of Association.  The Trust will provide each Trustee with:

  • The Articles of Association

  • The Governance Charter and Scheme of Delegation

  • These Terms of Reference

  • The Conflicts of Interest Policy

New Trustees will be required to sign various declarations as appropriate.  The Clerk to the Trust Board will ensure that any appointment of a new Trustee is notified to the ESFA within 14 days of the appointment (as required by the Academies Financial Handbook), via the PA to the CEO, through the DfE ‘Get Information About Schools’ website.

Training and Development

The Trustees will ensure that the Board has the skills and experience needed to perform its functions properly and effectively.  Trustees will be kept up to date with developments in the legal and regulatory framework in which the Consortium Trust operates. The Trustees will conduct an annual self-evaluation with a view to identifying gaps in their skills and any requirements for training.

education & learning committee

The Board of Trustees of The Consortium Trust has established an Education & Learning Committee.

Terms of Reference

Membership  

  • The Committee will be appointed by the Trust Board and will comprise of no fewer than three (3) members, all of whom will be Trustees.

  • The Committee will appoint one of its members as the Chair of the Committee.

  • The Trust Board will appoint a Clerk to the Committee.

Attendance

The Committee may ask any member of the Directorate to attend meetings of the Committee either regularly, or by invitation in order to provide information.  This invitation may be extended to other individuals associated with Standards and Excellence as appropriate.  Invited attendees will not hold voting rights on the Committee.

Voting

The quorum for each meeting will be one half of the numbers of the Committee (rounded up).  Decisions of the Committee will be taken by majority of those present and voting.  The Chair will have a casting vote in the situation of equality of votes.

Any Trustee member of the committee may appoint a substitute from the Trust Board to attend a meeting on their behalf.  If this is proposed, the committee member should inform the Chair or Clerk of the committee, confirming the name of the delegate and the date of the meeting that the substitute will attend. 

Meetings

The Committee will meet termly as standard and will convene for additional meetings as appropriate and deemed necessary.  Unless otherwise agreed, notice for meetings will be sent to members and any other person invited or required to attend, with a minimum of 7 days’ notice of the date of the meeting.

Minutes

The Clerk will minute the meeting and resolutions of the Committee, determining at the beginning of the meeting whether any member has a conflict of interest.  This will be minuted accordingly.

Authority

The Committee is authorised by the Trust Board to carry out activities as detailed within the Terms of Reference.  It is authorised to seek any information it requires from employees through appropriate channels (line management) and there is an expectation that employees will co-operate with any request in a timely and appropriate manner.

The committee is authorised by the Trust Board to obtain outside legal or other professional advice, and to secure attendance of any person at any meeting with relevant experience and expertise, if it considers this necessary. 

Education & Learning Committee Duties
  • To ensure that the highest possible standards are set and maintained across the Trust and its Schools.

  • To receive a termly report from the Teaching, Learning and Assessment Panel via the Director(s) of Education regarding standards and performance of the Trust and Schools against key performance indicators (KPIs), including Accountability Overview Document (AOD).

  • To ensure that the Trust’s curriculum is balanced and broadly based.

  • To scrutinise and review relevant Trust policies for recommendation to the Trust Board.

  • To ensure that effective processes are in place for the quality assurance of teaching, learning and assessment; the curriculum; inclusion and the sharing of good practice across the Trust and beyond.

  • To support the CEO/Principal in the creation, implementation and monitoring of the Consortium Trust’s Strategic Development Plan, it’s Strategic Development Priorities and any post-Ofsted Action plan.

  • To work in association with the Teaching, Learning and Assessment Panel to advise the Trust Board with respect to targets for pupil achievement across Schools.

  • To ensure that effective arrangements are in place and being implemented across the Trust for pupil support and representation, for monitoring pupil attendance and pupil discipline.

  • To ensure that effective arrangements are in place and being implemented across the Trust for staff performance management.

  • To receive, via the CEO and Teaching, Learning and Assessment Panel, advice regarding Performance Management issues, CPD requirements, CPD provision and other PM related outcomes.  Recommendations for pay uplifts will be considered (as identified in the Scheme of Delegation) by the Finance and Resources Committee.

  • To review, on a regular basis, its own performance, constitution and terms of reference to ensure it is operating at maximum effectiveness.

finance & resources committee

The Board of Trustees of the Consortium Trust has established a Finance & Resource Committee.

Terms of Reference:

Membership

  • The Committee will be appointed by the Trust Board and will comprise of no fewer than three (3) members, all of whom will be Trustees.

  • The Committee will appoint one of its members as the Chair of the Committee.

  • The Trust Board will appoint a Clerk to the Committee.

Attendance

The Committee may ask any member of the Directorate to attend meetings of the Committee either regularly, or by invitation in order to provide information.  This invitation may be extended to other individuals associated with Finance & Resources as appropriate.  Invited attendees will not hold voting rights on the Committee.

Voting

The quorum for each meeting will be one half of the numbers of the Committee (rounded up).  Decisions of the Committee will be taken by majority of those present and voting.  The Chair will have a casting vote in the situation of equality of votes.

Any Trustee member of the committee may appoint a substitute from the Trust Board to attend a meeting on their behalf.  If this is proposed, the committee member should inform the Chair or Clerk of the committee, confirming the name of the delegate and the date of the meeting that the substitute will attend. 

Meetings

The Committee will meet as standard and will convene for additional meetings as
appropriate and deemed necessary.  Unless otherwise agreed, notice for meetings will be sent to members and any other person invited or required to attend, with a minimum of 7 days’ notice of the date of the meeting.

Minutes

The Clerk will minute the meeting and resolutions of the Committee, determining at the beginning of the meeting whether any member has a conflict of interest.  This will be minuted accordingly.

Authority

The Committee is authorised by the Trust Board to carry out activities as detailed within the Terms of Reference.  It is authorised to seek any information it requires from employees through appropriate channels (line management) and there is an expectation that employees will co-operate with any request in a timely and appropriate manner.

The committee is authorised by the Trust Board to obtain outside legal or other professional advice and to secure attendance of any person at any meeting with relevant experience and expertise if it considers this necessary. 

Finance & Resources Committee Duties

        Finance:

  • Develop a robust financial strategy for the Trust and consider policies, procedures or plans required to carry out the strategy.
  • Consider the Consortium Trust indicative funding, once notified by the ESFA, and to assess its implications for the Trust, in consultation with the CEO/Principal and the Head of Service for Audit & Regularity in advance of the financial year, drawing any matters of significance or concern to the attention of the Trustees.
  • Consider and recommend acceptance/non acceptance of the Trust budget to the Trustees;
  • Monitor any variances from budget and ensure the ESFA is notified as required.
  • Receive and make recommendations on the broad budget headings and areas of expenditure to be adopted each year, including the level and use of any contingency fund or balances, ensuring the compatibility of all such proposals with the development priorities set out in the Trust’s Strategic Development Plan and the Strategic Development Priorities.
  • Liaise with and receive reports from the Education & Learning Committee and Teaching, Learning and Assessment Panel and to make recommendations to those committees about the financial aspects of matters being considered by them.
  • Monitor and review procedures for ensuring the effective implementation and operation of financial procedures, on a regular basis, including the implementation of bank account arrangements and, where appropriate, to make recommendations for improvement.
  • Prepare the financial statement to form part of the annual report of the Trustees.
  • Ensure the Trust’s commercial and fundraising activities are carried out effectively.
  • Examine and review new initiatives for financial development, including fund raising.
  • Oversee significant investment and capital financing decision.
  • Approve and keep under review the Trust’s Reserves policy.
  • Approve and keep under review the Trust’s Investment strategy and policy.
  • Promptly notify the Trust Board of all financial matters of which the Committee has knowledge and which may materially affect the current of future position of the Trust.
  • Advise generally on the provision of resources and services to the Trust.

        Remuneration:

  • To consider, determine and keep under review a framework of policy for the remuneration, benefits and incentives of the CEO/Principal and other members of the Directorate.
  • To determine within the framework, evidence of comparable remuneration, benefits and incentives.
  • To consider the outcome of the performance management of the CEO/Principal and other members of the Directorate.
  • To make recommendations to the Trust Board as to the remuneration, benefit and incentives that should be paid to the CEO/Principal and Directorate ensuring that the package is fair and appropriate, rewarding individual contributions to the success of the Trust and its progress towards fulfilling its objectives.
  • To consider the outcome of the performance management of the Trust and its Schools, as determined by the Teaching, Learning and Assessment Panel, and make recommendations to the Trust Board for the remuneration, benefit and incentive package; rewarding individual contributions to the success of the Trust and their individual School as determined by their Performance Management targets.
  • To determine the policy for and scope of pension arrangements, service agreements for the Directorate, termination payments and compensation commitments.​​​​​

    Human Resources:
     
  • Consider, determine and keep under review any strategies and policies for human resources and organisational development.
  • Consider, determine and keep under review effective arrangements for consultation with staff as a whole, and for negotiation and consultation with appropriately recognised Trade Unions and/or other representatives.
  • Undertake the role of the disputed resolution panel to consider appeals against the CEO/Principal or Trust decisions.
  • Ensure effective measures are in place to promote equality and diversity in employment.
  • Consider the details of restructuring programmes following any necessary approvals in principle by the Trust Board.
  • Develop strategy and policy in all matters relating to the recruitment, reward, retention, motivation and development of the Trust’s staff.
  • To review on a regular basis, its own performance, constitution and terms of reference to ensure it is operating at maximum effectiveness.

Audit & Risk committee

The Board of Trustees of the Consortium Trust has established a Finance & Resource Committee.

Terms of Reference:

Membership

  • The Committee will be appointed by the Trust Board and will comprise of no fewer than three (3) members, all of whom will be Trustees.

  • The Committee will appoint one of its members as the Chair of the Committee.

  • The Trust Board will appoint a Clerk to the Committee.

Attendance

The Committee may ask any member of the Directorate to attend meetings of the Committee either regularly, or by invitation in order to provide information.  This invitation may be extended to other individuals associated with Finance & Resources as appropriate.  Invited attendees will not hold voting rights on the Committee.

Voting

The quorum for each meeting will be one half of the numbers of the Committee (rounded up).  Decisions of the Committee will be taken by majority of those present and voting.  The Chair will have a casting vote in the situation of equality of votes.

Any Trustee member of the committee may appoint a substitute from the Trust Board to attend a meeting on their behalf.  If this is proposed, the committee member should inform the Chair or Clerk of the committee, confirming the name of the delegate and the date of the meeting that the substitute will attend. 

Meetings

The Committee will meet as standard and will convene for additional meetings as
appropriate and deemed necessary.  Unless otherwise agreed, notice for meetings will be sent to members and any other person invited or required to attend, with a minimum of 7 days’ notice of the date of the meeting.

Minutes

The Clerk will minute the meeting and resolutions of the Committee, determining at the beginning of the meeting whether any member has a conflict of interest.  This will be minuted accordingly.

Authority

The Committee is authorised by the Trust Board to carry out activities as detailed within the Terms of Reference.  It is authorised to seek any information it requires from employees through appropriate channels (line management) and there is an expectation that employees will co-operate with any request in a timely and appropriate manner.

The committee is authorised by the Trust Board to obtain outside legal or other professional advice and to secure attendance of any person at any meeting with relevant experience and expertise if it considers this necessary. 

Audit & Risk Committee Duties
  • To consider the appointment of the external auditor, the audit fee and any questions of resignation or dismissal.
  • Discuss with the external auditor before the audit commences, the nature and scope of the audit.
  • Review the annual financial statements before submission to the Trust Board focussing on:
    • Any changes in accounting policies and practices.

    • Areas involving a significant degree of judgement.

    • Significant adjustments resulting from the audit.

    • The going concern assumption.

    • Compliance with accounting standards.

    • Compliance with legal requirements.

    • The clarity of disclosures.

    • Consistency of accounting policies from year to year.

  • Discuss problems and reservations arising from the audit and any matters the external auditor may wish to discuss (in the absence of Directorate members where necessary).
  • Act as the receiving committee for internal audit reports and any issues that an internal audit raises.
  • Review the internal audit function, consider the findings and management responses and to ensure co-ordination between the internal and external audit functions.
  • Keep under review the effectiveness of internal control systems and in particular review the external auditor’s management letter and the management’s response.
  • Develop and review risk management and measurement strategies across the Trust, together with the procedures for monitoring the adequacy and effectiveness of those processes.
  • Review the action and implementation of risk management policy across the Trust.
  • Consider the Trust’s risk profile relative to current and future strategy and identify any such trends, concentrations or exposures and any requirement for policy change.
  • Receive and review risk management and relevant regulatory information and reports.
  • Consider material breaches of the agreed risk limits, review the actions taken in response, and to prevent a repeat occurrence.
  • Consider the effect on the rights of the Trust of the findings of the internal and/or external audits.  The aims of this committee are to:
  • Facilitate good communication between the Trust and its external auditor.
  • Increase the credibility and objectivity of financial reporting.
  • Strengthen the independence of the audit function.
  • Improve the quality of the accounting and auditing functions.

locality committee general guidance

The role of Locality Committees (LCs) is an important one.  It is to provide focused challenge and monitoring at a local level and it is the intention of the Trust that Locality Committees will have the highest level of decision making appropriate to their School(s).

The Locality Committee monitors the School(s) Development Plan (SDP), the School(s) Evaluation Framework (SEF) and key performance indicators including the Accountability Overview Document (AOD) and offers challenge and support to the Academy Head and Senior Leadership Team.


The Locality Committee is considered, in legal terms, to be a sub-committee of the Consortium Trust Board and as such, has clear Terms of Reference and specific delegations of tasks and functions as detailed in the Scheme of Delegation. Delegation can be removed from the Locality Committee by the Consortium Trust Board, if intervention is deemed necessary.

The Locality Committee carries out its duties on behalf of the Board of Trustees in accordance with policies determined by the Trust Board.  The act of delegation from the Trust Board to Locality Committees is a delegation of tasks and functions and not a delegation of responsibilities. The Locality Committee will work closely with the Trust’s Directorate and will implement any advice or recommendations made. 
 

Locality Committees will be focused on teaching and learning, outcomes for pupils, resource allocation and safeguarding. 

The Trust Board retains the right to review or remove any power or responsibility delegated to the Locality Committee, in particular, in circumstances where serious concerns in the running of the School are identified, including where:

  • There are concerns about financial matters;

  • There is insufficient progress being made against educational targets (including where intervention by the Secretary of State is being considered or carried out);

  • There has been a break down in the way in which the School is being managed or overseen; or

  • The safety of pupils or staff is threatened, including a breakdown of discipline;

Where necessary, the Trust Board will put in place, for an appropriate period of time, a Locality Committee Intervention Board, which will be responsible for addressing the areas of weakness.
 

Composition of Locality Committees

Each Locality Committee comprises the following members:

  • 1 x staff member (elected) (Staff Locality Committee member); *

  • 2 x parent members (elected) (Parent Locality Committee member); *

  • Up to 10 x community members (co-opted) (Community Locality Committee members);

*Where Schools are grouped within a hub structure, there will be 1 elected staff member from across the hub.  *Each School within this structure will have one (1) elected parent member position.


In order to facilitate absolute transparency on decisions made by the Locality Committee, the Academy Head will attend all Locality Committee meetings but will not hold an ex-officio position on the Locality Committee; nor will they be included in any voting matters.
 

Employees of the Trust may sit on the Locality Committee as long as they represent no more than 20% of the Locality Committee membership (including elected staff members). 

The Term of Office of all Locality Committee members will be four (4) years.  Subject to remaining eligible, any Locality Committee member may be reappointed or re-elected at the end of the term of office. Every person wishing to become a Locality Committee member must be eligible to do so as determined by the DfE eligibility criteria.

Suggested Locality Committee Structure

Please refer to the Trust’s Scheme of Delegation (Governance Charter, Section 3), for detail on lines of responsibility and accountability.  The Trust suggests the following structure for a Locality Committee; however, it is for the individual Locality Committee to agree on its structure that suits their needs and the needs of the School.

The Locality Committee is technically a sub-committee of the Trust Body and is therefore directly accountable to the Trust Board and is appointed by the Trust Board.

Chair of the LC

There is no obligation for a Locality Committee to adopt this structure.  They have the ability to structure themselves in the way best suited to ensuring the discharge of their duties as detailed within the Scheme of Delegation.
 

Vice-Chair

The vice chair is nominated by the Locality Committee members.  The term of office of the vice-chair is one (1) year but is eligible for reappointment at the end of that term, assuming they remain eligible to be a Locality Committee member.  The Trust Board will discuss and approve the appointment of the Vice Chair of the Locality Committee at the Trust Board meeting following the election at the Locality Committee meeting.

The Trust Board is entitled to remove the Vice-Chair from office at any time, although this would not necessarily affect the individual’s position as a Locality Committee member. The responsibilities of the Vice Chair include:

  • To deputise for the Chair during a period of absence;
  • Follow the relevant Agenda published by the Trust for Locality Committee meetings, including any additional items as deemed necessary;
  • To provide a link between the Locality Committee and Board of Trustees;

In the absence of both the Chair and the Vice Chair at a meeting, the Locality Committee will nominate a temporary Chair from amongst those Locality Committee members present.
 

Roles of the Locality Committee

Specific roles of the Locality Committee will be determined by the Locality Committee in order to effectively carry out their delegated responsibilities. Each Locality Committee will appoint Locality Committee members with the following specific responsibilities:

  • Attainment

  • Compliance

  • Curriculum

  • Finance & Statutory Funding (Pupil Premium, LAC, Free School Meals etc.)

  • Health & Safety

  • Safeguarding

  • Wellbeing

They may wish to consider appointing Locality Committee members to other specific roles as required by the School and the skill sets available.
 

Local Authority Associated Persons

Local Authority Associated Persons shall never be able to exercise more than 19.9% of the votes at a meeting of Members.  A Local Authority Associated Person cannot be appointed as a Trustee or Locality Committee member, if that would mean that 20% or more of the total across all governance tiers were Local Authority Associated Persons.

The Local Authority Associated Person’s stipulation applies to all tiers of Governance including Locality Committees. Individuals holding a Local Authority Associated Persons role will be identified as such on pecuniary interest declarations.
 

Code of Conduct 

The members individually commit to:

  • Attend Locality Committee meetings – and be committed, accountable and active;

  • Uphold the values and decisions of the Trust and School, and be an ambassador for the Trust and School in all aspects of public and personal life, including social media;

  • When undertaking duties as an Locality Committee member, ensure that anything that is said or written reflects the policies of the Trust and School, (even where this is different to private views);

  • Observe confidentiality;

  • Avoid conflicts of interest and where a conflict arises, declare any interests in proposed transactions or arrangements (including those related to people with whom we are connected);

  • Observe the Trust’s Business Transparency Statement and No Related Party Transactions policy;

  • Work collaboratively and corporately with other Locality Committee members and the Trust to fulfil the obligations of the Locality Committee;

  • Understand the delegated responsibilities of the Locality Committee as outlined within the Governance Charter and Scheme of Delegation;

  • Promise to be the guardian of the charitable ‘object’ (the purpose) of the Trust – to advance education in the public interest;

  • Fulfil the expectations of a good employer and the contract of trust between the employer and those who are employed;

  • Keep informed about the Trust and the School, their strengths, challenges and opportunities, their connections to, and relationships with the others schools and the communities they serve;

  • Hold the School Leaders to account in a respectful and purposeful way;

  • Agree to step down from the Locality Committee if unable to fulfil these expectations.
     

Personal Interests of Locality Committee members

The Trustees have determined that Trustees, Members and Locality Committee Members are appointed through the stated nomination process to determine that there is clear accountability, transparency and independence at all tiers of governance, including relationships to Staff.

The Trustees have determined that there will be no related party transactions approved and therefore there is clarity that no Trustee, Member or Locality Committee member, (except those in ex officio roles or elected through their staff position), will benefit financially from their association with the Trust.

In line with the Trust’s Scheme of Delegation, any personal, business or pecuniary interest in connection with the engagement of any services of a contractor should be declared before any tender process commences. Contractors are engaged only following a full tender process, ensuring that free and fair competition is upheld.

The Trust has no controlling entity or reporting entity, nor any related party transactions or arrangements. Any related party or business transactions relating to staff are disclosed on a Personal, Business & Pecuniary Interest Declaration annually and at the beginning of a meeting where Agenda items may relate to a third party transaction. 

The Personal, Business & Pecuniary Interest Declaration will be reviewed at least annually.  Any Locality Committee member who has any duty of personal interest that conflicts or may conflict with this or her duties as a Locality Committee member will:

  • Disclose the fact to the Locality Committee as soon as he or she becomes aware of it.

  • Absent themselves from any discussions of the Locality Committee in which it is possible that a conflict may arise between his or her duty to act solely in the interests of the School and such duty or personal interest);

  • Withdraw from any meeting for that item unless expressly invited to remain in order to provide information;

  • Not be counted in the quorum for that part of any meeting; and

  • Withdraw during the vote and have no vote on that matter;

Ceasing to be a Locality Committee member

A Locality Committee member is appointed for a four year term of office.  A Locality Committee member term of office will be terminated if:

  • Any event of circumstance occurs which would disqualify them from holding the position of Locality Committee member;

  • Without the consent of the Locality Committee, has failed to attend Locality Committee meetings for a continuous period of 6 (six) months beginning with the date of the first such meeting failed to attend, and the Chair and Vice Chair agree that the term of office should be terminated.  (Approval of this action would be sought from the Chair of Trustees prior to termination);

  • He or she resigns from office by notice to the Chair of the Trust Board;

  • He or she is removed from office by the Trust Board;

Convening Meetings of the Locality Committee

Meetings of the Locality Committee will be held at least Termly. The Clerk to the Locality Committee will give written notice of each meeting and circulate an agenda and any reports or other papers to be considered at the meeting, at least 7 clear days in advance of the meeting.  In exceptional circumstances where urgent consideration is required, the Chair may determine a shorter time period, stating clearly the reason for urgency.

Any two (2) Locality Committee members may call a meeting by giving written notice to the Clerk which includes a summary of the business they wish to carry out. The Locality Committee members may invite people who are not Locality Committee members to attend the whole of part of any meeting for purposes connected with the meeting. 

Invitees will not be eligible to vote on any items on the agenda but must declare any pecuniary interests when asked at the meeting. The convening of a meeting and proceedings conducted at meetings shall not be invalidated by reason of an individual not having received written notice or a copy of the agenda.
 

Voting at a meeting of the Locality Committee

The quorum for meetings of the Locality Committee and for any vote on a matter at such meetings is one half of the total number of Locality Committee members in office at that time (rounded to the nearest whole number).

A meeting will be terminated if the number of Locality Committee members present ceases to be quorate.  Where a meeting is terminated or not held then the Clerk will reconvene a meeting within 7 days of the original meeting in order to discuss any outstanding agenda items or hold the full meeting accordingly.

Any Locality Committee member shall be able to participate in, and be counted as present for the purposes of quorum (regardless of committee membership) meetings by telephone of video conferencing or other technological solutions, providing that:

  • Notice of the intention has been detailed at least 48 hours in advance;

  • The Locality Committee has access to the appropriate equipment;

  • That, if, after reasonable efforts, it does not prove possible for the Locality Committee member to participate, the meeting proceeds with business providing it is quorate to do so;

Every question to be decided upon at a meeting shall be determined by a majority of the votes of Locality Committee members present and voting on the question.  Votes tendered by proxy will not be allowed. Where there is equal division of votes, the Chair has the casting vote.
 

Clerking

The CEO of the Trust will appoint an appropriately experienced Clerk to the Locality Committee and committees (if required).  The responsibility of the clerk is to:

  • Convene meetings of the Locality Committee including sending notices and papers of the meetings;

  • Attend meetings of the Locality Committee and ensure minutes are produced;

  • Maintain a register of members of the Locality Committee including their terms of office and report any vacancies to the Locality Committee;

  • Report to the Locality Committee as required on the discharge of their duties as Clerk;

  • Perform other such duties and functions as determined by the Locality Committee from time to time;

  • Minutes/Action Plans of Locality Committee meetings and committees will be held by the School and, with the exception of confidential items which are to be minuted separately and filed by the Academy Head, will be publicly available on request.

  • All minutes will be submitted to the Trust Board as evidence of the discharge of their duties under the Scheme of Delegation.

Minutes

Attendance at each Locality Committee, issues discussed and recommendations for decisions shall be recorded and the minutes signed by the Chair at the next Locality Committee meeting.  The written record, once approved by the Locality Committee Chair, will be forwarded by the Clerk of the Locality Committee to the Clerk of the Trust Board, as soon as it is reasonably practicable.